DEFINE PERIODS AND CURRENT STATE
Give each provider the same high-level context without entering sensitive records or deciding the treatment.
Financial & Accounting · FREE PREPARATION PACK
Catch-up bookkeeping period and records-inventory workbook
Prepare a high-level inventory for books that are behind without placing sensitive financial data in the worksheet. This free preparation resource helps you give providers the same entity, period, system and record-category context, then compare secure intake, reconciliation, exception handling, client questions, adjustment approval, close deliverables and transition.
Download free PDF ↓Ready for proposals? Start a request ↗
This workbook does not provide bookkeeping, accounting, tax, payroll, records-retention, security, privacy, contract or legal advice. It does not perform or validate entries, reconciliations, adjustments, balances, statements or filings, and it does not guarantee that records are complete or tax-ready.
START HERE
How to use this resource
List only record and account categories - never credentials, account numbers, tax identifiers, employee or customer records, transaction details or private financial files. Ask the provider to define a secure transfer method, the records actually needed, work sequence, reconciliation approach, exception log, approval boundaries and close deliverables. Do not use this workbook to make entries, adjustments, classifications, accounting-method, tax or retention decisions.
Open the PDF in a form-capable viewer, save a copy, then fill it in. Reopen your saved copy to check your answers. You can also print the blank pages and write by hand. Your answers are not submitted to PickYourPro.ai.
INVENTORY RECORD CATEGORIES
List category availability only. Move private files through a provider-approved secure channel.
DEFINE INTAKE, REVIEW AND CLOSE
Record the provider's proposed secure workflow, exception handling, approvals and handoff.
QUESTIONS FOR THE BOOKKEEPER
Use the same questions for each provider and record assumptions, exclusions and approval boundaries.
COMPARE WRITTEN CATCH-UP SCOPES
Compare the same period and record-category inventory. A catch-up label alone does not show workflow.
USE IT RIGHT NOW
Catch-up Bookkeeping preparation checklist
- Identify the entity or business context and the exact missing or incomplete periods.
- Record the prior bookkeeping system and current access owner without entering credentials.
- List bank, card, sales, expense, payroll and other record categories without account numbers or private files.
- Note which categories appear available, incomplete, duplicated or unknown and who controls them.
- Ask the provider to define secure intake, work sequence and reconciliation boundaries.
- Clarify how exceptions, missing support, client questions and proposed adjustments will be documented.
- Assign who can approve adjustments, period close, reports and unresolved-item decisions.
- Compare final reports, open-item log, source-file return, access handoff and ongoing transition.
Questions to ask a videographer
- How will you confirm the entities, periods, systems, account categories and current state before beginning?
- Which record categories do you need, in what sequence, and what secure transfer method will you use?
- What reconciliations and completeness checks are proposed, and how will limitations be documented?
- How will missing support, duplicates, unclear transactions, prior-period issues and client questions be tracked?
- Which entries or adjustments require client or other professional approval, and how will approvals be recorded?
- What reports, reconciliation status, exception log, open items, source records and transition handoff will we receive?
Write down the answers and any exclusions. If two proposals describe different work, clarify the difference before comparing their totals. Leave unanswered points blank until the professional confirms them.
A CLEARER NEXT STEP
Ready to hear from pros?
Optional next step: Create an account on PickYourPro.ai and start a bookkeeping request. Share the entities, incomplete periods, system, record categories, known gaps, desired timing and handoff needs so participating pros can compete with proposals. Never include credentials, account numbers, tax identifiers, employee or customer records or private financial files in the public request.
Start a new request ↗Participation and availability vary. A production planning conversation may be needed before a final proposal.
Keep the useful part.
The worksheets are free to use whether you hire through PickYourPro.ai or elsewhere. No account is needed to download them.
Download the five-page pack ↓One request. Every pro’s best offer.
More help with your next step
Official references and scope
These are original planning prompts, with AI assistance, prepared by PickYourPro.ai. Official links checked October 12, 2026. This pack has not been independently reviewed by a licensed specialist.
- Internal Revenue Service: Recordkeeping ↗
IRS guidance explains that records support books and returns, that a business may use a suitable recordkeeping system, and that needed records depend on the business and event. This workbook uses broad record categories only; it does not prescribe a system, record type, retention period, tax treatment or substantiation decision.
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