DESCRIBE PARTICIPATION PREFERENCES
Use Segment A and B for parts of a performance. Ask questions; do not assume a format is available.
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Party entertainment participation-preference workbook
A performance description does not always explain how guests will be invited to take part. This helpful preparation resource from PickYourPro.ai lets a host discuss one performance segment at a time, record the performer's response and distinguish a requested preference from an agreed feature.
Download free PDF ↓Ready for proposals? Start a request ↗
Preparation only. Not medical, accessibility-compliance, childcare, stage, crowd-safety or legal advice. No accommodation, suitability or safety promise is made. Available formats require agreement with the performer and venue. Keep guest identities and sensitive information separate.
START HERE
How to use this resource
Label two proposed parts of the performance Segment A and Segment B. Describe the interaction you want to discuss without guest names, diagnoses or private histories. Ask whether a guest can choose to watch rather than join, and what alternatives the performer can actually offer. Record the response, not an assumption. Use page 2 to connect each segment to an unresolved host or venue question and the current audience-facing description. Ask who communicates a changed interaction, surprise element or pause request. Keep child-supervision responsibilities as a separate question; booking entertainment does not establish a childcare arrangement. This is not a general event timeline or technical production plan.
Open the PDF in a form-capable viewer, save a copy, then fill it in. Reopen your saved copy to check your answers. You can also print the blank pages and write by hand. Your answers are not submitted to PickYourPro.ai.
CONFIRM WHAT GUESTS WILL HEAR
Keep the requested preference, provider response and agreed description as separate records.
KEEP ASSUMPTIONS OUT OF THE PLAN
Tick what has been discussed. This checklist is not a suitability or safety assessment.
QUESTIONS FOR THE PERFORMER
Record what this performer can offer for your event, including unresolved questions.
COMPARE THE SAME PERFORMANCE BRIEF
Use Provider A and Provider B in every box. An unconfirmed preference is not an included feature.
USE IT RIGHT NOW
Party Entertainment preparation checklist
- Give each proposed performance segment a stable label.
- Describe the requested interaction without personal or medical details.
- Ask about watching rather than joining and record the performer's actual response.
- Separate an offered alternative from a preference still awaiting discussion.
- Link host or venue coordination questions to the relevant segment.
- Keep a version and date for the agreed audience-facing description.
- Clarify how changed interactions, surprise elements and pause requests are communicated.
- Ask who is responsible for child supervision; do not assume it is included.
Questions for the performer
- How would you describe the audience interaction in each proposed segment?
- Can guests choose to watch rather than join, and what alternatives can you offer?
- Which preferences need a host or venue conversation before you can confirm them?
- How will we agree and update the description shared with guests?
- Who should discuss changes to interaction, surprise elements or a pause request with you?
- What child-supervision roles, exclusions, changes and written terms should we clarify separately?
Write down the answers and any exclusions. If two proposals describe different work, clarify the difference before comparing their totals. Leave unanswered points blank until the professional confirms them.
A CLEARER NEXT STEP
Ready to hear from pros?
Create an account on PickYourPro.ai if you choose, then start a Party Entertainment request. Share a non-sensitive summary of the performance and participation preferences you want to discuss so participating pros can compete with proposals. Compare offered formats, responsibilities, exclusions, timing and terms. A planning conversation may be needed.
Start a new request ↗Participation and availability vary. A performer and venue planning conversation may be needed before confirming service.
Keep the useful part.
The worksheets are free to use whether you hire through PickYourPro.ai or elsewhere. No account is needed to download them.
Download the five-page pack ↓One request. Every pro’s best offer.
More help with your next step
Official references and scope
These are original planning prompts, with AI assistance, prepared by PickYourPro.ai. Official links checked October 18, 2026. This pack has not been independently reviewed by a licensed specialist.
- Lincoln Center: Relaxed Performances ↗
First-party performance-accessibility example checked October 18, 2026. Used only as context for discussing participation and environment. Lincoln Center does not endorse this workbook, and its features are not promises about marketplace performers.
Linked organizations do not endorse PickYourPro.ai. Report a correction.