DEFINE SURFACES AND GOALS
Give every provider the same property and project starting point.
Home & Property · FREE PREPARATION PACK
Exterior painting project checklist and proposal comparison worksheet
Exterior painting proposals are easier to compare when every provider sees the same surfaces, visible conditions, access constraints, color decisions, and requested results. This helpful preparation resource from PickYourPro.ai helps you organize a surface-by-surface brief, prepare practical questions, and compare written proposals without prescribing how the work should be performed.
Download free PDF ↓Ready for proposals? Start a request ↗
This is a project-planning worksheet, not an inspection, lead assessment, coating specification, repair instruction, access plan, safety procedure, permit guide, contract, or legal advice. Do not disturb painted surfaces to complete it. Ask qualified professionals and the appropriate authorities to determine what rules, testing, products, methods, equipment, and protections apply to your property.
START HERE
How to use this resource
Walk around the property from a safe location and list the surfaces you want discussed. Record only what you can observe without climbing, testing, scraping, or diagnosing. Separate confirmed color or finish preferences from open decisions. Give each provider the same access, occupancy, landscaping, scheduling, and protection information, then ask for a written description of preparation, repairs, coating system, exclusions, and completion review.
Open the PDF in a form-capable viewer, save a copy, then fill it in. Reopen your saved copy to check your answers. You can also print the blank pages and write by hand. Your answers are not submitted to PickYourPro.ai.
MAP THE REQUESTED SCOPE
Separate observations, desired results, and open responsibility questions.
PREPARE ACCESS AND PROTECTION
Tick only what is confirmed or ready to discuss.
QUESTIONS FOR THE PAINTER
Record how this provider would assess, protect, document, and complete the work.
COMPARE THE SAME PAINTING SCOPE
Use A and B in every box. Clarify differences before choosing.
USE IT RIGHT NOW
Exterior Painting preparation checklist
- List each elevation, structure, and exterior surface you want included or excluded.
- Record visible peeling, cracking, staining, gaps, damage, or moisture concerns without diagnosing the cause.
- Separate painting preparation from carpentry, masonry, sealant, gutter, or other repair questions.
- Note confirmed colors, existing samples, preferred sheen discussions, and decisions still open.
- Identify landscaping, vehicles, furniture, fixtures, doors, windows, and occupied areas that need coordination.
- Ask each provider to describe preparation, repairs, products, application, protection, cleanup, and completion review in writing.
- Flag age, prior coatings, or other conditions for professional assessment without deciding which rules apply.
- Compare proposals only after surfaces, assumptions, exclusions, options, and responsibilities are aligned.
Questions to ask an exterior painter
- How will you document the included surfaces, exclusions, current conditions, and requested result?
- What preparation and repair work is included, and what conditions require separate assessment or approval?
- What coating products and finish choices are proposed for each surface, and how will substitutions be handled?
- How will access, landscaping, occupied areas, fixtures, overspray concerns, weather, and cleanup be coordinated?
- How will you determine whether testing, specialized practices, permits, or other requirements apply to this property?
- What walk-through, touch-up process, records, product information, and written terms are included at completion?
Write down the answers and any exclusions. If two proposals describe different work, clarify the difference before comparing their totals. Leave unanswered points blank until the professional confirms them.
A CLEARER NEXT STEP
Ready to hear from pros?
Create an account on PickYourPro.ai and start an exterior painting request. Share the surfaces, visible conditions, desired result, open decisions, access constraints, and protection questions so participating pros can compete for your business with proposals. Compare preparation, included repairs, coating scope, scheduling, written terms, and fit.
Start a new request ↗Participation and availability vary. A property walk-through and surface assessment may be needed before a final proposal.
Keep the useful part.
The worksheets are free to use whether you hire through PickYourPro.ai or elsewhere. No account is needed to download them.
Download the five-page pack ↓One request. Every pro’s best offer.
More help with your next step
Official references and scope
These are original planning prompts, with AI assistance, prepared by PickYourPro.ai. Official links checked October 9, 2026. This pack has not been independently reviewed by a licensed specialist.
- U.S. Environmental Protection Agency: Lead Renovation, Repair and Painting Program ↗
Official program information for work that may disturb painted surfaces. Applicability and requirements depend on the property and work, so this national worksheet does not decide whether the program or any local rule applies.
Linked organizations do not endorse PickYourPro.ai. Report a correction.