BUILD THE SHARED MILESTONE BRIEF
Use neutral labels and the stage already supplied by the project contact. Do not enter the site or prescribe inspection timing.
Real Estate & Property · FREE PREPARATION PACK
New-construction inspection milestone, access and report-handoff workbook
New-construction inspection proposals can differ in milestone coverage, access assumptions, available records, report format and follow-up. This helpful preparation resource from PickYourPro.ai gives every inspector the same neutral Project A brief and keeps the independent inspector's role separate from builder work and municipal or code processes. It does not prescribe construction stages, identify defects or replace any required inspection.
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Preparation only, not an inspection, defect list, construction-stage prescription, code or permit review, municipal inspection, appraisal, engineering opinion, warranty decision, contract interpretation, contingency decision, repair direction, legal or financial advice. Do not enter a work area or record an address, access code, contract term or private report. The inspector, builder, relevant specialists and current authorities must define access, timing, scope, findings and next steps.
START HERE
How to use this resource
Use Project A and Milestone A instead of an address, permit number, contract term or personal identifier. Record only the stage label and target window already supplied by the builder or project contact; let the inspector confirm whether the requested timing and access support the proposed service. Reference plans, builder notices and prior reports by title, date and custodian instead of copying private files. Ask what is in scope, what access and attendance are needed, how observations and limitations will be reported, whether follow-up is a separate service, and who receives each handoff. Keep defect conclusions, code decisions, contract remedies and construction directions outside this workbook.
Open the PDF in a form-capable viewer, save a copy, then fill it in. Reopen your saved copy to check your answers. You can also print the blank pages and write by hand. Your answers are not submitted to PickYourPro.ai.
SEPARATE SCOPE, ACCESS AND REPORTING
Let the inspector define scope and limitations. Keep builder, specialist and municipal roles separate.
CHECK THE PROPOSAL-READY HANDOFF
Tick what is organized. These checks do not approve a stage, site, finding, repair, code matter or transaction decision.
QUESTIONS FOR THE INSPECTOR
Ask every inspector the same milestone, access, scope, reporting and follow-up questions.
COMPARE THE SAME PROJECT BRIEF
Use Inspector A and B. Clarify unlike milestones, access assumptions and follow-up before comparing totals.
USE IT RIGHT NOW
New-construction Inspections preparation checklist
- Use the same neutral Project A and Milestone A labels with every inspector.
- Record the builder-supplied stage and target window without prescribing timing.
- Keep addresses, permit numbers, access codes and contract terms out.
- Reference plans and notices by title, date and custodian only.
- Ask the inspector to define included and excluded areas or systems.
- Clarify access, attendance, readiness and rescheduling assumptions.
- Request written observations, limitations and delivery format.
- Separate follow-up service from builder, specialist and municipal roles.
Questions for the new-construction inspector
- Which project milestone and accessible areas does the proposed inspection cover?
- What site readiness, access, attendance and record conditions must be confirmed?
- What is excluded or limited, and when would another qualified specialist be discussed?
- How will observations, limitations, photos and open questions appear in the report?
- How are urgent communication, ordinary report delivery and recipient handoffs separated?
- Is any follow-up visit or report review included, optional or a separate service?
Write down the answers and any exclusions. If two proposals describe different work, clarify the difference before comparing their totals. Leave unanswered points blank until the professional confirms them.
A CLEARER NEXT STEP
Ready to hear from pros?
Create an account on PickYourPro.ai only if you choose, then start a Home Inspection request. Share a non-sensitive Project A, builder-supplied stage and requested milestone brief so participating pros can compete with proposals. Compare milestone coverage, access assumptions, exclusions, report format, follow-up, timing, written terms and fit. A property-access conversation and inspector-led scope review may be needed before a final proposal.
Start a new request ↗Participation and availability vary. A property-access conversation and inspector-led scope review may be needed before a final proposal.
Keep the useful part.
The worksheets are free to use whether you hire through PickYourPro.ai or elsewhere. No account is needed to download them.
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More help with your next step
Official references and scope
These are original planning prompts, with AI assistance, prepared by PickYourPro.ai. Official links checked October 23, 2026. This pack has not been independently reviewed by a licensed specialist.
- HUD: For Your Protection—Get a Home Inspection ↗
Official consumer notice checked October 23, 2026. It distinguishes an independent home inspection from an FHA appraisal and says the buyer arranges the inspection. This workbook does not define an inspector's scope or any transaction decision.
- Consumer Financial Protection Bureau: Find the right home ↗
Official homebuying guidance checked October 23, 2026. It treats an inspection as a distinct consumer step. This pack does not interpret a contract, contingency, report or finding.
Linked organizations do not endorse PickYourPro.ai. Report a correction.